There’s no question that managing an event takes a lot of work. There are so many different moving pieces involved; things could get hectic very quickly. No event is perfect; there are going to be things that go wrong. The goal is to ensure your attendees don’t realize it when that curve ball is thrown and the situation is taken care of as soon as possible. Things will happen, but we want to make sure you don’t commit any unforced errors that could have been avoided. Here are a few of the most common mistakes event organizers make:
Not Allocating Your Staff Correctly
Bringing in too few staff or putting your staff in positions that don’t align with their skills is a recipe for a disaster. An event organizer must always know how many people are coming, which people are best suited for certain positions, etc. You can’t do everything yourself, which is why you will need to have the human resources and right people to ensure everything goes as planned. Event management software fixes this common mistake by connecting all the important logistical information together enhancing collaboration and helping everyone work as a team.
Doing the Same Old Thing
The worst thing an event organizer can do is go into cruise control and not consider new ways to improve the attendee’s experience or maximize underutilized resources. Having an easy to use venue management software where you can switch little things, like the event schedule or the caterer/catered event, could go a long way to improving all areas of the business.
Not Working Out the Numbers
It’s really easy to overspend if you are not careful. Many event managers do account for the big expenses, like food and speaker fees. However, many also gloss over some of those pesky additional fees, like insurance, that could cause an event to go over-budget. A thorough budget can prevent overspending from happening and ensure you have the finances you need to plan a memorable and successful event.
Not Having an Online Registration System
Too many event organizers still rely on a manual paper-based registration system to register and check people in to the event. This causes confusion, leads to errors, and slows down the process. Event Guru Software’s online event registration features ensure your registration looks professional and is customized to your needs and design. We created our event management software to be as user-friendly as possible to provide our customers with the tools they need to collaborate and succeed.